Model Publication Scheme
Version 1
Adopted: 12.02.24
Last Reviewed: 02-02-2024
Next Review Date: 02-02-2024
Information available from Ingoldmells Parish Council under the Model Publication Scheme
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Information to be published |
How the information can be obtained |
Cost |
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Class1 - Who we are and what we do (Organisational information, structures, locations, and contacts)
This will be current information only.
N.B. Councils should already be publishing as much information as possible about how they can be contacted.
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Website |
Free |
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Who’s who on the Council and its Committees |
Website, Noticeboards |
Free |
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Contact details for Parish Clerk and Council members |
Website, Noticeboards |
Free |
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Location of main Council office and accessibility details |
Website, Noticeboards |
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Staffing structure |
n/a |
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Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts, and financial audit)
Current and previous financial year as a minimum
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(hard copy or website) |
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Annual return form and report by Auditor |
Website |
Free |
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Finalised budget |
Website |
Free |
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Precept |
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Free |
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Borrowing Approval letter |
n/a |
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Financial Standing Orders and Regulations |
Website / Email |
Free |
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Grants given and received |
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Free |
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List of current contracts awarded and value of contract |
n/a |
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Members’ allowances and expenses |
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Free |
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Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections, and reviews)
Current and previous year as a minimum
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(hard copy or website) |
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Parish Plan (current and previous year as a minimum) |
n/a |
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Annual Report to Parish (current and previous year as a minimum) |
Website |
Free |
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Local Council Award Scheme |
n/a |
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Local charters drawn up in accordance with Department for Communities and Local Government (DCLG) guidelines |
n/a |
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Class 4 – How we make decisions (Decision making processes and records of decisions)
Current and previous council year as a minimum
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Hard copy or website |
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Timetable of meetings (Council and any committee/sub-committee meetings and parish meetings) |
Website / Email |
Free |
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Agendas of meetings (as above) |
Website / Email
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Free |
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Minutes of meetings (as above) – this will exclude information that is properly regarded as private to the meeting. |
Website / Email |
Free |
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Reports presented to Council meetings – n.b. this will exclude information that is properly regarded as private to the meeting. |
Website Email |
Free |
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Responses to consultation papers |
Website / Email |
Free |
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Responses to planning applications |
Website / Email |
Free |
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Byelaws |
n/a |
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Class 5 – Our policies and procedures (Current written protocols, policies, and procedures for delivering our services and responsibilities)
Current information only |
Website / Email |
Free |
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Policies and procedures for the conduct of Council business:
Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers Code of Conduct Policy statements
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Website / Email |
Free |
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Policies and procedures for the provision of services and about the employment of staff:
Internal instructions to staff and policies relating to the delivery of services Equality and Diversity policy Health and Safety policy Recruitment policies (including current vacancies) Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme)
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Website /Email
To be adopted
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Free |
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Information security policy |
Website |
Free |
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Records management policies (records retention, destruction, and archive) |
To be adopted |
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Data protection policies |
Website |
Free |
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Schedule of charges (for the publication of information) |
Website |
Free |
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Class 6 – Lists and Registers
Currently maintained lists and registers only
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(hard copy or website; some information may only be available by inspection) |
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Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) |
Website |
Free |
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Assets register |
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Free |
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Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) |
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Free |
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Register of members’ interests |
East Lindsey Council website |
Free |
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Register of gifts and hospitality |
n/a |
Free |
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Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
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(hard copy or website; some information may only be available by inspection) |
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Allotments |
n/a |
Free |
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Burial grounds and closed churchyards |
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Free |
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Community centres and village halls |
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Free |
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Parks, playing fields and recreational facilities |
n/a |
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Seating, litter bins, clocks, memorials, and lighting |
n/a |
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Bus shelters |
n/a |
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Markets |
n/a |
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Public conveniences |
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Free |
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Agency agreements |
n/a |
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Services for which the Council is entitled to recover a fee, together with those fees (e.g., burial fees) |
n/a |
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Additional Information This will provide Councils with the opportunity to publish information that is not itemised in the lists above |
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Contact details:
The Clerk, Council Offices, Skegness Road, Ingoldmells, Lincs PE25 1NL
SCHEDULE OF CHARGES
This describes how the charges have been arrived at and should be published as part of the guide.
SPEELING
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TYPE OF CHARGE |
DESCRIPTION |
BASIS OF CHARGE |
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Disbursement cost |
Photocopying @ 10p per sheet (black & white) |
Actual cost * |
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Photocopying @ 10p per sheet (colour) |
Actual cost |
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Postage |
Actual cost of Royal Mail standard 2nd class |
* the actual cost incurred by the public authority