May 2025 Minutes

MINUTES OF THE ANNUAL MEETING OF INGOLDMELLS PARISH COUNCIL MEETING HELD ON MONDAY 12TH MAY 2025, 7.15PM, AT THE COUNCIL OFFICES, SKEGNESS ROAD, INGOLDMELLS, PE25 1NL
 
PRESENT: Cllrs, Bill Vincent (Chair), Stuart Chambers, Rob Stevens, Len Hemingway, Paul Sutton, Jason Boswell, Tony Stubbins, Bev Oldbury, Philip Lacey-Green, Mick Holyer
 
ABSENT:   Cllr Jack Sargent              
 
ALSO PRESENT: A Greaves (Clerk) 4 Members of the Public
 
72/25
ELECTION OF CHAIRMAN 
Cllr Vincent opened proceedings and asked for nominations. It was proposed by Cllr Chambers, 
seconded by Cllr Stubbins, and resolved with 9 votes for and 1 abstention, that Cllr Vincent 
be elected as Chair of the Council for the forthcoming municipal year
Cllr Vincent gave a short acceptance speech and duly signed his Declaration of Acceptance of Office
 
73/25
ELECTION OF VICE-CHAIRMAN 
The Chair asked for nominations. It was proposed by Cllr Stubbins, seconded by Cllr Hemingway,
and resolved with 9 votes for and 1 abstention, that Cllr Chambers be elected as 
Vice-Chair of the Council for the forthcoming municipal year
 
74/25
APOLOGIES AND REASONS FOR ABSENCE 
Apologies were received from Cllr Sargent due to sickness.  It was unanimously resolved that the apologies be accepted 
 
75/25
DECLARATION OF MEMBERS’ INTERESTS AND APPLICATIONS FOR DISPENSATION
None declared 
 
76/25
MINUTES
It was proposed by Cllr Hemingway, seconded by Cllr Boswell, and unanimously resolved 
with 7 votes for and 3 abstentions, to confirm the minutes of the meeting held on                               Monday 14th April 2025 and to be signed by the Chairman
 
At the discretion of the Chairman, he suspended Standing Orders to allow Cllr Stevens to speak,            with regards to matters arising from items 49/25 and 55/25.
Cllr Stevens disputed that the minutes should have included, resolved to approve, subject to an amendment, that the contractor was authorised to conduct the work, without prior consent 
by the full Council
 
77/25
DEPUTATIONS FROM MEMBERS OF THE PUBLIC 
Mrs Oakley asked if Council would grant permission to allow her to use the Royal Arthur Centre 
on Saturday 13th December, for the 2025 Christmas Light Switch On event 
 
78/25
REPORTS FROM ELECTED MEMBERS OF LINCOLNSHIRE COUNTY COUNCIL AND  
EAST LINDSEY DISTRICT COUNCIL 
None present 
 
79/25
REPORTS
None received  
 
80/25
COUNCILLOR’S QUESTIONS
None received 
 
 
81/25
TO RECEIVE NOTIFICATION OF ANY PLANNING APPLICATIONS 
None received 
 
82/25
FINANCE 
It was proposed by Cllr Holyer, seconded by Cllr Chambers and unanimously resolved 
to approve and authorise the payments for May 2025
Noted - To receive and note Bank Reconciliation for April 2025
Noted - To receive a budget report showing expenditure for the year to date
It was unanimously resolved to duly elect Cllrs, Vincent, Hemingway, and Holyer as bank signatories 
It was unanimously resolved to duly elect Cllrs, Hoyler and Stevens as authorised signatories 
for the Quilter account 
 
83/25
ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN
It was proposed by Cllr Stevens, seconded by Cllr Holyer, and unanimously resolved to 
review and note the report of the Internal Auditor
It was proposed by Cllr Holyer, seconded by Cllr Stevens, and unanimously resolved to 
endorse the Annual Governance Statement (Section 1)
It was proposed by Cllr Holyer, seconded by Cllr Stevens, and unanimously resolved to 
endorse the Annual Accounting Statement (Section 2)
It was proposed by Cllr Holyer, seconded by Cllr Stevens, and unanimously resolved 
to approve that the electoral rights of inspection of accounts will begin on begin on 
Tuesday 3rd June 2025 and ends on Monday 14th July 2025                                           
 
  83/25
SECTION 106 AGREEMENT 
East Lindsey DC have agreed in principle that Councils request for Section 106 monies would 
be eligible to replace the Community Library roof, and is going through the necessary steps for
authorisation
 
84/25
REPRESENTATION ON EXTERNAL BODIES 
It was proposed by Cllr Vincent, seconded by Cllr Chambers, and unanimously resolved: 
To duly elect Cllrs, Holyer, Sutton and Hemingway as Ingoldmells and Addlethorpe Cemetery Joint Management Committee representatives
To duly elect Cllr Sutton as Hogsthorpe and Chapel Swifts Football Club representative 
 
85/25
 TO NOMINATE A COUNCILLOR CONTACT
 It was proposed by Cllr Hemingway, seconded by Cllr Vincent, and unanimously resolved to 
 appoint Cllr Chambers as the Grounds Maintenance contact
 It was proposed by Cllr Hemingway, seconded by Cllr Vincent and resolved with 9 votes for and 1
 abstention to appoint Cllr Hemingway as Councils Events and Bookings co-ordinator 
 
86/25
 REVIEW OF COUNCIL’S POLICIES, PROCEDURES, AND PRACTICES
 It was proposed by Cllr Holyer, seconded by Cllr Chambers, and unanimously resolved to 
 approve and adopt the following policies:
 CCTV
 Code of Conduct
 Complaints Procedure 
 Co-option 
 Data Protection
 Financial Regulations
 Model Publication Scheme
 Standing Orders (Revised April 2025)
 
 87/25
 GENERAL MAINTENANCE 
 It was proposed by Cllr Holyer, seconded by Cllr Chambers, and unanimously resolved to approve 
 the expenditure of £95 to spray the Council car park and the front gravel area.
 The council agrees in principle to approve related expenditure to erect 2 dog bins at Drain Bank with the   
 proviso that there is an agreement that East Lindsey DC will empty them on Councils behalf
 
 88/25
 RECEIPT OF AGENDAS AND MINUTES BY EMAIL
    It was unanimously resolved to approve the receipt of agendas and minutes by email under 
    Section 8 of the Electronic Communications Act 2000 
 
89/25
CALENDAR OF MEETINGS FOR THE 2025-2026 MUNICIPAL YEAR
This item was deferred 
 
90/25
TO CONSIDER COMMUNITY RECOGNITION AND AWARDS 
This item was deferred due to the absence of Cllr Sargent 
 
 91/25
 COUNCIL CAR PARK TICKET MACHINES  
 Members considered a quotation for installing card-capable ticket machines.  It was proposed by 
 Cllr Holyer, seconded by Cllr Stevens and unanimously resolved to address this issue when one 
 of the machines requires replacing 
 
 92/25
 GLEBE PARK, SEA LANE
 It was proposed by Cllr Stevens, seconded by Cllr Vincent, and resolved with 8 votes for, 1 against, 
 and 1 abstention to grant permission for a request to scatter ashes in Glebe Park 
 
 93/25
 TO CONSIDER ANY CORRESPONDENCE RECEIVED
 None 
 
94/25
ITEMS FOR INFORMATION ONLY
C  Cllr Stubbins raised an issue regarding the postage cost for his agenda ‘pack’, which he received via   Royal Mail. It was resolved previously under item 89/25 that the Council agrees to receive agendas by email, thus, it will now be the responsibility that any member requiring a hard copy will need to make the
    necessary arrangements with the Clerk prior to collection from the office
 
95/25
 TO NOTE THE DATE AND TIME OF THE NEXT MEETING
Noted as Monday 9th June 2025 at 7.15pm
 
96/25
TO RESOLVE TO MOVE INTO CLOSED SESSION IN ACCORDANCE WITH THE PUBLIC  
BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE CONFIDENTIAL NATURE 
OF THE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTER:
 
 It was proposed by Cllr Vincent, seconded by Cllr Holyer and unanimously resolved to move into a 
 closed session.  
 
 97/25
SWIFTS JUNIOR FOOTBALL CLUB LEASE
Awaiting paperwork 
 
98/25
INVESTMENT PORTFOLIO 
It was proposed by Cllr Stevens, seconded by Cllr Vincent and unanimously resolved, to authorise 
a third party to look at Council’s assets but with the redaction of any figures 
 
The meeting concluded at 19.51