February 2020 Minutes
Ingoldmells Parish Council
Minutes of the Parish Council meeting held in the council civic room on Monday 10th February 2020
The Chairman welcomed all present and informed them that the meeting would be recorded and would include the public session.
The Chairman reminded all present of the procedure for evacuating the building in the event of an emergency and on the use of mobile phones. He also reminded the public that they were not permitted to voice a view or speak when Council went into session and that the standards of the Council Constitution would be followed
Public session
Members of the public present: 6
Resident (1) reported that trees next to his home were affecting the footpath where the roots had lifted. He also reported that the hedge on the corner of Hurdman Way has become a concern as it is protruding on to the footpath. Cllr C Davie said that he will look at the tree and report it to the Highways department. The Clerk shall write to the homeowner. Resident (2) spoke of vehicles speeding down Festival Avenue and cars parking on the footpaths. It was suggested that it is reported to the police and in particular Road Safety. Resident (3) spoke of a document produced by an absent Councillor, items of which could not be answered at the meeting. The resident also spoke of a proposed music festival in Glebe Park.
There being no other matters raised the Council went into formal session.
Present:
Cllrs B Vincent (Chairman ), M Holyer, Mrs J Ellis, S Chambers, J Sargent, T Stubbins, B Bellis, S Walmsley, Cllr C Davie, District and County Council representative for the Parish
1. Apologies
Councillor Mrs A Wormald (Vice Chairperson), Cllr L Hemingway, Cllr S Chamberlain
2. Conflicts of interests
Cllr A Stubbins - Agenda items 8 and 15(a)
Cllrs Mrs J Ellis – Agenda items 8 and 15 (a)
3. To confirm the minutes of the council meeting held on the 13th January 2020
The minutes were confirmed by Cllr M Holyer and seconded by Cllr J Sargent.
Resolved unanimously. Matters arising from the minutes discussed were:
The hedge protruding into the road from the High Street towards Station Road which has been reported to True Love Properties for maintenance.
4. To confirm the minutes of the extra ordinary meeting held on the 30th January 2020
The minutes were confirmed by Cllr J Sargent and seconded by Cllr S Chamberlain.
All approved with the exception of Cllr M Holyer and Cllr S Walmsley.
5. To approve a list of accounts submitted for consideration
The accounts were proposed by Cllr M Holyer and seconded by Cllr B Vincent. Resolved unanimously
6. To discuss the code of conduct and recent breaches of it
It was agreed that this item will no longer appear on the agenda until such time as the Monitoring Officer has completed his investigations and informed the Council of the outcome The proposal was moved by Cllr M Holyer and seconded by Cllr J Sargent. All present raised their hands in favour.
7. To consider the updated charges to re varnish the floor in the royal arthur centre
Discussion took place regarding the previously received estimates and the outcome of the revised estimate to re varnish the floor in the Royal Arthur Centre. Cllr S Walmsley proposed that the estimate was accepted which was seconded by Cllr M Holyer.
8. To consider a funding request for a community events project
Cllr S Walmsley made a request on behalf of a community events group that the Parish Council consider being a guarantor towards any shortfall in funds for a music event in Glebe Park. The amount mentioned was £5,000 reducing to £2,500. It was pointed out by the Clerk and Cllr C Davie, District and County Council representative for the Parish that Council funds cannot be allocated in this manner, processes must be followed and the determining body is the Council. Cllr S Walmsley proposed that a sum of £2,500 be put aside as a contingency fund for the group. The proposal was not seconded.
9. To consider any health and safety matters
Cllr Mrs J Ellis spoke of her concerns regarding the very tall trees in the St Peter and St Paul closed churchyard and the possible impact should they fall as a result of very strong winds. The Council recently had the trees lopped as requested at an earlier meeting. The Clerk shall contact the treasurer of St Peter and Paul’s church to determine the future of the trees with the diocese.
10. The management of memorials in cemeteries and churchyards
Cllr M Holyer, Chairman of the Ingoldmells and Addlethorpe Cemetery Committee spoke of his concern that the headstones and memorials at Addlethorpe Cemetery are not regularly inspected by a trained officer. Cllr Holyer has received notification of a Management of Memorials Inspection Workshop training course
Cllr M Holyer suggested that due to his previous employment with masonry Cllr S Chambers attend the event and manage the inspections. The cost of the course £175 being met by Cemetery budget. Cllr S Chambers was earlier made aware of this request and was happy to accept. Cllr Holyer also requested that the Clerk attend a Burial Administration training event offered by LALC that would be of benefit to the Council should she attend. Cllr M Holyer proposed both motions which were seconded by Cllr A Stubbins.
11. To receive notification of any planning permissions, refusals or amendments
S/090/00187/20 – Applicant: Fantasy Island. Siting of a fairground ride to the maximum height of 29.5 metres. Amendment: Resited ride closer to Sea Lane frontage. No objection on the condition that noise limits are imposed. Moved by Cllr M Holyer, seconded by Cllr J Sargent. All in favour.
12. To consider any new planning applications
S/090/00079/20 – Applicant: Blue Anchor Leisure Ltd. Change of use of land to site 74no. static caravans, provision of access roads with associated parking. Location: Golden Anchor Site, Trunch Lane, Chapel St Leonards, Skegness, PE25 5TU
No objection. Moved by Cllr S Chambers, Seconded by Cllr J Sargent. All in favour.
13. To receive verbal reports from the chairman and clerk
The Chairman reported the following:
• Attendance and the wreath laying in remembrance of the 1953 Coastal Flood Victims of the Parish on the 31st January 2020 at St Peter and Paul church, Ingoldmells.
The Clerk reported the following:
• The car park machines have been repaired with reinforced doors installed.
• Lindsey Marsh Drainage board have completed the clearing and de silting of the dyke at the rear of the car park.
• A new cleat box for the flagpole has been sourced from the USA and kindly installed by Cllr S Chambers who was publicly thanked by the Chairman Cllr B Vincent.
• Training opportunities for Cllr’s and herself as communicated in the latest LALC newsletter which was included in the meeting packs.
14. To discuss community matters which need referring to the district/county council representative for a response
Cllr C Davie, District and County Council representative for the Parish spoke of the following:
• The coast and it’s protection.
• An increase in the Police & Crime Commissioners budget.
• The impending Storm ‘Dennis’ and the damage caused by the previous storm to the windmill at Burgh le Marsh.
• The working relationship between the County and North East Lincolnshire now that they are all one political party.
• A request by Cllr B Bellis for Cllr C Davie to address the footpath, pot holes and parking problems on the High Street. Cllr Davie has pledged to arrange a walk with Richard Fenwick, the Clerk and Cllr’s to record the problems including those on Sea Lane.
• At Cllr J Sargent’s request Cllr C Davie has agreed to contact Deborah Campbell at the Environment Agency for an update on work that has been conducted on the river bank repair behind Oasis.
15. To transact any other business
• A written record of the goals and achievements of Ingoldmells Parish Council in recent years was met with a mixed and debatable response. It was decided the originator of the document Cllr L Hemingway should be in attendance if it was to be discussed further.
• A request was received by the Council to support a local food bank. Discussion took place regarding the legitimacy of the Council financially contributing to the request. This was not supported, however, it was agreed to support the organisation of the food bank with awareness and a donation box in the foyer of the Council Offices. Personal contributions were welcomed. The Chairman Cllr B Vincent stated that he would make a contribution of goods worth £20 to the food bank.
• The Clerk brought to the attention of the Council that Cllr S Chamberlain had received further information from the Environment Agency with regards to the security of the sea defences and in particular a gate at Bibby’s bar.
• The Clerk read a letter received from Mr P West of G.P West Ltd concerning uninformed remarks made at Council meetings by both Councillors and residents. Mr West’s letter informed the meeting that he does not have flood lights or lighting in
the Council yard therefore uses very minimal electricity. Mr West also informed the Council that his lease states that he should have access to the yard 24/7 although on several occasions access has been blocked by users of the Community Club Forum group. It was therefore agreed that the Clerk arranges for two new electricity meters to be installed, one for the Community club and the other for the lighting columns. The Clerk shall also write a letter of complaint to the committee of the Community Club. The motion was proposed by Cllr B Vincent and seconded by Cllr S Walmsley. • It was reported to the meeting that a library volunteer had been spotted parking in the disabled bay in the car park without a disabled badge. It was agreed that the Clerk would speak to all volunteers and club patrons and ask that they park in the car park bays behind the Royal Arthur centre. The motion was proposed by Cllr A Stubbins and seconded by Cllr S Chambers. All present were in favour with the exception of Cllr Mrs J Ellis who attends some clubs.
• As nominated by Cllr S Chamberlain in his absence the Clerk informed the meeting of a nationwide litter picking event by Keep Britain Tidy taking place between March 20th and April 13th. The idea was not fully supported although a local businessman and resident offered to supply hot drinks to any volunteers. It was suggested that the local school be approached, however, health & safety concerns may be a deciding factor in approaching the school.
• A support request received from Lincolnshire Lowland Search and Rescue was given some thought with the decision for Cllr’s to independently research the charity and discuss at the next meeting of the Council.
• Cllr J Sargent requested that Cllrs remind themselves of the rules of debate at meetings, in particular, when an item on the agenda has been discussed and resolved then it is not spoken about again within the meeting.
16. To dispose of any correspondence received
• Planning applications and amendments – e mail
• Be Self – Care Aware leaflet
• Goals & Achievements of Ingoldmells Parish Council – recent years
• LALC Core Training Programme
• LALC e news update
• Highways report for February – e mail
• Publication by the Parliament Transport Committee – e mail
• Request to support a Food Bank
• Request to financially support a music event.
• Request to Support Lincolnshire Lowland Search and Rescue
The meeting of the Council closed at 9.20 pm
Date of the next Meeting of the Council – Monday 9th March 2020 at 7.15pm
Chairman of the Council..…………………………………………………………………………
Clerk to the Council and RFO ……
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9th March 2020