November 2020 Minutes
INGOLDMELLS PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD BY VIRTUAL ZOOM ON WEDNESDAY 11th November 2020
The Vice Chairperson welcomed all present and informed them that the meeting would be recorded and would include the public session.
She also reminded the public that they were not permitted to voice a view or speak when Council went into session and that the standards of the Council Constitution would be followed
Public session
Members of the public present: 2
Neither of the residents in attendance had matters which they wished to refer to the meeting.
Present:
Cllr’s Mrs A Wormald (Vice Chairperson), M Holyer, L Hemingway, Mrs J Ellis, A Stubbins, J Sargent, S Chambers, S Walmsley.
Cllr C Davie, District and County Council representative for the Parish
1. APOLOGIES
Cllr B Vincent (Chairman) provided his apologies. Cllr S Chambers gave his apologies as he has been sharing space with Cllr Vincent for virtual meetings.
2. CONFLICTS OF INTERESTS
None received
3. TO CONFIRM THE MINUTES OF THE COUNCIL MEETING HELD ON THE 14 OCTOBER 2020
The minutes were moved by Cllr L Hemingway and seconded by Cllr S Chamberlain. All present were in favour. Matters arising: Cllr J Sargent requested that Councillors reply to e mails from the Clerk, to the Clerk, and do not copy all Councillors into the e mail.
4. TO CONFIRM THE MINUTES OF THE FINANCE COMMITTEE MEETING HELD ON THE 21st OCTOBER 2020.
The accounts were moved by Cllr L Hemingway and seconded by Cllr M Holyer. RESOLVED UNANIMOUSLY
5. TO CONFIRM THE MINUTES OF THE GENERAL PURPOSES COMMITTEE MEETING HELD ON THE 21ST OCTOBER 2020
The minutes were moved by Cllr J Sargent and seconded by Cllr L Hemingway. RESOLVED UNANIMOUSLY. Matters arising: In order to provide advice for Councillors who are updating the Ingoldmells Local Emergency plan. Cllr C Davie offered to provide the Clerk with the contact details of Mr Steve Eason Harris, Emergency Planning and Business Continuity Officer for Lincolnshire Resilience Forum
6. TO APPROVE A LIST OF OCTOBER ACCOUNTS SUBMITTED FOR CONSIDERATION
The accounts were received and RESOLVED UNANIMOUSLY
7. TO CONSIDER PROPOSALS ALREADY RECEIVED FOR THE LEASED MANAGEMENT OF THE COUNCIL CAR PARK
Discussion took place with regards to the management proposals already received and the concern that the Council had not progressed any further in reaching an outcome. The Clerk suggested that she format a spreadsheet with the main components of each proposal for members to consider before the December meeting. Once members have agreed which companies they would like to virtually meet with. The Clerk will arrange the meetings. Cllr S Chamberlain requested that members consider the parking requirements of volunteers and visitors when consulting with companies.
8. TO CONSIDER THE BUDGET SETTING PROCESS FOR 2021/2022
The Clerk informed the meeting that she had received notification from East Lindsey District Council of the Precept timetable for 2021/22. Information regarding the tax base will be available in late December and therefore in the interim calculations should be made by using the tax base for 2020/21. Precept figures must be provided to ELDC no later than Monday 18th January 2021. Cllr S Chamberlain requested that the Council consider budgeting in 2021/22 for footpaths to be maintained. The Clerk informed the meeting that she will put together a list of project areas once Council members inform her of their ideas and concerns.
9. REQUEST OF A RESOLUTION TO AGENDA ITEM 6 OF THE COUNCIL MEETING OF THE 14th OCTOBER 2020
A discussion of item 6 of the General Purposes Committee meeting of the 21st October Cllr M Holyer informed Council members that in his opinion the decision to withdraw the services of the Community Warden may have been too hasty and not thought through carefully enough. The Clerk said that she left the Council meeting unsure as to when the service would discontinue and spoke of the possible problems that not having a dog warden in the village would impose. Cllr M Holyer proposed that a resolution was brought before the council to have the matter discussed again at the November council meeting. It was agreed that a meeting with Chapel St Leonards Council take place before the next full Council meeting. Cllr’s M Holyer, L Hemingway and Cllr Mrs A Wormald agreed to sign a resolution to bring the matter back to the Council. It was also agreed to continue with the Community Warden services for the time being. The matter arising was proposed by Cllr M Holyer and seconded by Cllr S Walmsley. A virtual zoom meeting took place on the 10th November between Chapel St Leonards Council’s Chairman, Vice Chairman and Clerk and Cllr’s B Vincent, Mrs A Wormald and the Clerk. During the discussion it was mentioned that Ingoldmells Parish Council do not receive the full service of a Community Warden when the Community Warden is on holiday or on sick leave. During the meeting the Clerk of Chapel St Leonards Parish Council offered to e mail the Clerk of Ingoldmells Parish Council a draft labour services agreement, which she did and subsequently e mailed to council members ahead of the full Council meeting. Following discussion at the full council meeting on the 11th November it was proposed by Cllr S Chamberlain to immediately suspend the services of the Community Dog Warden to allow members to consider other options for delivery of the service. The proposal was seconded by Cllr L Hemingway. Those in favour were: Cllr’s L Hemingway, M Holyer, Mrs J Ellis, S Walmsley and S Chamberlain. Cllr’s who abstained from the vote were: Mrs A Wormald, J Sargent and A Stubbins
10. TO RECEIVE NOTIFICATION OF ANY PLANNING PERMISSIONS, REFUSALS OR AMENDMENTS
None received
11. TO CONSIDER ANY NEW PLANNING APPLICATIONS
S/090/01935/20 - Silver Beach Caravan Site, Anchor Lane, Ingoldmells, Skegness, PE25 1LX – erection of a workshop on the site of an existing workshop which is to be demolished. Council members supported this application.
S/090/01996/20 – Parklands Caravan Park, Walls Lane, Ingoldmells, PE25 1JE – Section 73 application – (occupancy restriction) and (number and distance between caravans). In light of the Local Development Order for the Coastal Zone being decided upon by the Secretary of State Council members did not feel that they could support this application at the current time.
12. TO RECEIVE VERBAL REPORTS FROM THE CHAIRMAN AND CLERK
Due to unforeseen circumstances the Chairman was not able to attend the meeting and therefore no items were passed to the Vice Chairperson to report upon.
The Clerk reported the following:
:
- A quote of £350 to build the new Parish Council website New Parish Council website has been received and approved.
- All Recommendations on the ROSPA reports for Glebe Park and Queen Elizabeth Playing field equipment and MUGA has been completed Further work will need to be contracted in the spring to replace two posts on the zip wire. Remedial work has been completed.
- Emergency Plan – the Clerk has contacted Simon Milson at ELDC to ask for information regarding if the Parish Council are required to have an emergency plan in place in conjunction with the Community Risk Register for Lincolnshire and ELDC Emergency Response & Business Continuity Plan
- A reminder of the budget setting process for 2021/2022
- An update on the Insurance claims for a replacement car parking machine and the mobility shelter.
- The new CCTV Cameras were being installed on the 11th and 12th November.. The Clerk reported that the images are very much clearer. Four extra cameras have been placed in areas as follows: (1) the side wall of the council office looking towards the mobility shelter (2) in the Royal Arthur Hall, looking towards the back door, (3) on the front of the office looking across the car park (4) at the end corner of the library building sweeping across the car park. An intercom on the office building is also being installed.
13. TO DISCUSS COMMUNITY MATTERS WHICH NEED REFERRING TO THE DISTRICT/COUNTY COUNCIL REPRESENTATIVE FOR A RESPONSE
Cllr C Davie, District and County Council representative spoke of the very alarming spread of COVID 19 across Lincolnshire and the impact upon emergency services, in particular hospitals and medical staff. Cllr C Davie informed the meeting that East Lindsay District Council will be heavily involved in operations to distribute the COVID 19 vaccine once it is available. Public Health is very concerned that the most dangerous time for the virus to spread will be January and February of next year. He predicts than when the current lockdown ends on the 2nd December each area will go back into the Tier bracket system. Cllr Davie stated that it will be a hard winter and advised everyone to stick by the rules. Cllr Davie stated that he is expecting it to be a busy tourist season next year and the coast may be inundated with tourists. Businesses across the area are suffering hardship and business support should be extended to the self-employed amongst others. Cllr C Davie was asked by Cllr S Chamberlain if the 2021/2022 Council budget will be available to support a footpath in Anchor Lane where he reported the lack of one at an earlier Council meeting.
Cllr C Davie said that there was no available budget as yet and he volunteered to walk the area with Cllr S Chamberlain to understand the health & safety implications of currently having no footpath. Cllr C Davie also reported to the meeting that two major businesses are investing with ELDC to support upgraded digital restructures for the coast.
14. TO TRANSACT ANY OTHER BUSINESS
- The Clerk reported that the BID Manager and Chairman had agreed to attend the next Council meeting on the 9th December to answer questions from members on the business activities and the procedures to apply to the Coastal Destination BID for funding.
- The Clerk spoke of the difficulties she had encountered in locating the contact person at ELDC who distributes the 106 agreement money. She informed members that she had also spoken with the Clerk of Addlethorpe who is also having the same difficulty. Cllr C Davie advised to contact Paul Edwards an officer at ELDC.
15. TO DISPOSE OF ANY CORRESPONDENCE RECEIVED
- The Rural Bulletin – October – e mailed
- Town and Parish e news - re Caravan sites – e mailed
- November Highways report – e mailed
- Notice of Vacancy of Councillor (Returning Officer)
- Update: Lincolnshire Beach Management – e mailed
- Planning Applications – e mailed
- Proposal from Chapel St Leonards Parish Council – e mailed
The meeting of the Council closed at 8.40 pm
Date of the next Meeting of the Council – Wednesday 9th December at 7.15pm
Chairman of the Council..…………………………………………………………………………
Clerk to the Council and RFO …………………………………………………………………………………
9th December 2020