March 2020 Minutes
Ingoldmells Parish Council
Minutes of the parish council meeting held in the council civic room on Monday 9th March 2020
The Chairman welcomed all present and informed them that the meeting would be recorded and would include the public session.
The Chairman reminded all present of the procedure for evacuating the building in the event of an emergency and on the use of mobile phones. He also reminded the public that they were not permitted to voice a view or speak when Council went into session and that the standards of the Council Constitution would be followed
Public session
Members of the public present: 4
Resident (1) reported the ongoing problem of traders and others parking on the footpath and road in Sea Lane. It was suggested that residents take photographs of the parking violations and send them by e mail to the Clerk who shall build up a portfolio of incidents to pass on to the County Council through Cllr Colin Davie. Resident (2) gave thanks to Cllr Vincent for his personal contribution to the Food Bank. Resident (2) was asked how many people had required support from the Food Bank in the past few days, the answer was eight customers. The resident was also asked in monetary donations had also been requested. Cllr Vincent gave his thanks to the Food Bank. Resident (2) also spoke of the two tree stumps on the footpath outside of his business premises. He requested clarity on the ownership of the land they are on. Does the land belong to highways or the proprietor? Resident (1) noted his concerns that there is no street lighting in Old School close, which is a concern for a resident living there.
There being no other matters raised the Council went into formal session.
Present:
Cllrs B Vincent (Chairman ), M Holyer, L Hemingway, Mrs J Ellis, S Chambers, J Sargent, T Stubbins, S Chamberlain, B Bellis
1. Apologies
Councillor Mrs A Wormald (Vice Chairperson), Cllr S Walmsley, Cllr C Davie, District and County Council representative for the Parish
2. Conflicts of interests
Cllr S Chambers - Agenda item 8
3. To confirm the minutes of the council meeting held on the 10 february 2020
The minutes were moved by Cllr M Holyer and seconded by Cllr S Chambers.
Resolved unanimously. Matters arising from the minutes discussed were:
Cllr J Sargent asked why Cllr S Walmsley did not vote to confirm the minutes of the January meeting. Cllr L Hemingway spoke in reply to comments made regarding his document of Council achievements. All present raised their hand to confirm the minutes, with the exception of Cllr L Hemingway.
4. To confirm the minutes of the finance meeting held on the 20 january 2020
The minutes were moved by Cllr L Hemingway and seconded by Cllr Mrs J Ellis -Resolved unanimously
5. To confirm the minutes of the general purposes meeting held on the 20 january 2020
The minutes were moved by Cllr J Sargent and seconded by Cllr L Hemingway.-Resolved unanimously
6. To approve a list of accounts submitted for consideration
The accounts were moved by Cllr M Holyer and seconded by Cllr L Hemingway. Resolved unanimously
7. To confirm the 2020/2021 council budget
The 2020/2021 Council Budget was moved by Cllr L Hemingway and seconded by Cllr M Holyer. Resolved unanimously
8. To discuss progress of maintenance of the village signs
The Clerk informed the Council with an update on the progress of maintenance of the village signs. The signs have been sand blasted and shall be re painted and guilded by the end of March. The signs were originally attached to oak boards which were rotten and could not be saved. It was suggested by Ridgequest that instead of sourcing new oak a cheaper method would be to attach the village signs to the stands, by welded metal brackets. The brackets will be made by Ridgequest, the quotation of £300 was provided to Council members. Along with the Ridgequest quotation was another of £300 from a contractor to weld the signs to the stands. The It is expected that the Ridgequest invoice will be received and processed within the 2019/2020 budget.
9. To discuss alpha power’s lease agreement for electric car charging points
Council members brought their views of the lease agreement to the meeting. It was decided that other companies and schemes would be considered. Cllr J Sargent reminded the Council that he brought details of schemes to the Council two years ago which had not progressed. One question which was asked was, which company are ELDC contracted to?. It was agreed that Cllr J Sargent and Cllr B Bellis would look into this matter and bring their findings to a later meeting. The item was moved by Cllr M Holyer and seconded by Cllr L Hemingway.
10. To consider the lease of car park spaces
The Clerk informed the Council that she had been involved in a conversation with a representative from Poundland stores and within the conversation had mentioned that the Council car park was directly behind where the new Poundland store will be situated.
The Clerk spoke of the possibility of dialogue with Poundland and the Heron to ascertain if council car park spaces could be leased to them for staff. The idea was received favourably by the Council and suggested for a later discussion.
11. To receive notification of any planning permissions, refusals or amendments
S/090/02358/19 – Approval of Section 73 Application: Location: Hardy’s Touring Caravan Site, Sea Lane, Ingoldmells, Skegness, PE25 1PG
12. To consider any new planning applications
S/090/00404/20 – Applicant: Mr J Parker. Location: Fantasy Island, Sea Lane, Ingoldmells, Skegness, PE25 1RH. Planning Permission – Siting of a fairground ride to the maximum height of 66.3 metres. As the structure is already in place no objection was raised from the Council.
13. To receive verbal reports from the chairman and clerk
The Chairman reported the following:
• He has been in dialogue with a representative from Car Park Partnership (CPP), a managed car parking service. The Chairman has set up a meeting with the representative for Thursday 19th March and has requested that any Councillors who are able to attend shall be welcome
The Clerk reported the following:
• The varnishing of the floor in the Royal Arthur Community Hall has been arranged with a new date commencing from Easter Sunday (12th April) until Friday 17th April.
• Separate Electricity meters have been installed for both the Council yard and the former bowling green club.
• The latest government guidance and advice on the Coronavirus pandemic.
• Merrimeade, Sea Lane: following complaints notification has been received that the matter will be investigated by the Planning Enforcement team at ELDC.
• E mail correspondence has been received from Lincolnshire County Council to confirm that LCC will not be painting the barriers on Sea Lane this year as this is not deemed as essential work.
• An e mail response has been received from the property owner on the corner of Skegness Road & Hurdman way to state that plan to trim the hedge recently complained about by a resident. They have also been in dispute with the land registry for several years with regards to the hedge in question.
• The Clerk received a quotation from a professional photographer to take council members photographs. The charge to produce eleven 5 x3 prints and two 10 x 8 prints would be £240. The council decided not to proceed at this time and to request further quotes.
14. To discuss community matters which need referring to the district/county council representative for a response
Cllr C Davie, District and County Council representative was not able to attend the meeting and therefore was not able to provide an update.
15. To transact any other business
• Cllr L Hemingway spoke of his attendance at the recent Patient Participation Group (PPG) meeting. A new Chairperson was appointed, Mr Sid Dennis. Due to the demands of the service the following applies: The Beacon Medical practice is no longer taking on any new patients, with the exception of a new child born into a family already registered. No holiday makers will be seen at the practice as the practice cannot source new Doctors. The practice is only seeing thirteen patients a day when guidelines are that thirty patients should receive consultations.
• The Clerk has received a letter for the Council from Mr G P West who will be terminating his agreement to lease the Council yard. He intends to remove all his equipment and goods by the end of April which is within the terms of his lease.
• Cllr J Sargent requested that the Council consider planting new trees within Ingoldmells. He spoke of the innumerable benefits of trees to the environment, natural habitats and the peace and tranquility of the area. Trees can be sourced through charities such as the Woodland trust. It was agreed that the Council would identify Council owned areas where trees can be planted, such as the Duck Dyke and the Churchyard should the diocese give permission.
• It was reported by Cllr S Chamberlain that the Beachcomber Dyke at the edge of Butlins is in a terrible state and needs clearing.
• Cllr J Sargent reported that the dyke at Queen Elizabeth park needs clearing and also that the goal posts need painting.
• The Clerk urged the Council to consider any emergency procedures that could be undertaken should the Covid - 19 Coronavirus pandemic worsen before the next
meeting is due to take place. It was decided that should that happen a further meeting would be called.
16. To dispose of any correspondence received
• Planning applications and amendments – e mail
• Alpha Power lease agreement
• Parish & Town Council update
• Highways report for March – e mail
• Minutes of the Ingoldmells & Addlethorpe Cemetery Committee meeting & accounts – 27 January 2020 (for information only)
• Mr G P West termination of lease agreement letter
• Portrait quotation
• Library statistics for February
• ELDC Planning Enforcement letter
The meeting of the Council closed at 8.55 pm
Date of the next Meeting of the Council – Monday 6th April 2020 at 7.15pm
Chairman of the Council..…………………………………………………………………………
Clerk to the Council and RFO ……
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8 July 2020