August 2020 Minutes
INGOLDMELLS PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD BY VIRTUAL ZOOM ON WEDNESDAY 12h AUGUST 2020
The Chairman welcomed all present and informed them that the meeting would be recorded and would include the public session.
He also reminded the public that they were not permitted to voice a view or speak when Council went into session and that the standards of the Council Constitution would be followed
Public session
Members of the public present: 2
Resident (1) reported that discussion with the church to house Ingoldmells Food Bank had not been successful and the search for new accommodation continues. Resident (1) reported that a woman had fallen on a protruding object outside and sustained injuries. A Councillor responded that he had previously reported the raised object on Highways Fix My Street. The Clerk shall take photographs and again report the problem on Fix My Street.
The public session was overlooked at the start of the meeting but then switched back following Agenda Item 3.
Present:
Cllrs B Vincent (Chairman ), Mrs A Wormald (Vice Chairperson), M Holyer, L Hemingway, J Sargent, S Chambers, S Chamberlain, B Bellis, S Walmsley, Cllr C Davie, District and County Council representative for the Parish
1. APOLOGIES
Cllr Mrs J Ellis who gave her apologies as she was not able to access Virtual Zoom either visually or audibly. Cllr T Stubbins tried to connect but was not able to join the meeting.
2. CONFLICTS OF INTERESTS
Cllr’s M Holyer and S Chamber - Agenda item 11
3. TO CONFIRM THE MINUTES OF THE COUNCIL MEETING HELD ON THE 8th JULY 2020
The minutes were moved by Cllr M Holyer and seconded by Cllr S Walmsley. All raised their hands in favour with the exception of Cllr S Chambers who was not in attendance at the meeting.
4. TO CONFIRM THE MINUTES OF THE FINANCE COMMITTEE MEETING ON THE 15th JULY 2020
The minutes were moved by Cllr M Holyer and seconded by Cllr Mrs A Wormald.
All raised their hands in favour with the exception of Cllr’s L Hemingway and Cllr S Chambers who were not in attendance at the meeting.
No matters arising.
5. TO CONFIRM THE MINUTES OF THE GENERAL PURPOSES COMMITTEE MEETING ON THE 15th JULY 2020
The minutes were moved by Cllr S Walmsley and seconded by Cllr B Bellis. All present at the meeting showed hands in favour. Matters arising: Cllr S Walmsley stated that Cllr Mrs J Ellis would like to join the Emergency Parish Plan working group.
6. TO APPROVE A LIST OF JULY ACCOUNTS SUBMITTED FOR CONSIDERATION
The accounts were moved by Cllr L Hemingway and seconded by Cllr J Sargent.
7. TO APPROVE THE ANNUAL FINANCIAL GOVERNANCE STATEMENT FOR 2019/2020
The annual financial governance statement for 2019/2020 was proposed by Cllr L Hemingway and seconded by Cllr Mrs S Chambers. Cllr S Chamberlain lost internet connection at this point in time. RESOLVED UNANIMOUSLY
8. TO APPROVE THE AUDITED ACCOUNTS FOR YEAR ENDING 2019/2020
The audited accounts were proposed for approval by Cllr L Hemingway and seconded by Cllr S Chambers .RESOLVED UNANIMOUSLY
9. TO CONSIDER IF THE COUNCIL WILL ALLOW DISPENSATION TO COUNCILLORS WHO DO NOT ATTEND VIRTUAL ZOOM MEETINGS
The Clerk stated that she had contacted the Monitoring Officer for clarity on the six month dispensation rule in light of no physical meetings until the May 2021 elections. The Monitoring Officer advised that the Council must make a decision before the six months expire. The Clerk requested that absent Councillors who could not attend Virtual Zoom meetings be given the opportunity to seek guidance on access. Cllr S Chambers proposed that the six month rule stays in place. This was seconded by Cllr L Hemingway. Cllr’s Mrs A Wormald, J Sargent, L Hemingway, B Bellis, S Chambers, M Holyer showed their hands in approval. Cllr S Walmsley was against the proposal and commented that a Councillor could share Information technology access with him at the next meeting.
10. TO DISCUSS THE CPP CAR PARKING PARTNERSHIP’S PROPOSAL FOR INGOLDMELLS PARISH COUNCIL
The CPP representative failed to make contact with the Chairman and Clerk and despite being sent an invitation failed to join the meeting. It was proposed by Cllr S Chambers that this item is added to the September Council meeting agenda. Cllr S Walmsley seconded the proposal. All present were in favour.
11. TO CONSIDER ESTIMATES FROM G P WEST TO INSTALL NEW SEATING IN THE VILLAGE
Estimates for both the installation of the new recycled PVC seats and concrete seats were considered. It was proposed by Cllr S Walmsley that five identified locations for the recycled seats were agreed and that the estimates for concrete seats would be brought forward for the 2021/2022 budget. This was seconded by Cllr B Bellis.[i]
RESOLVED UNANIMOUSLY with the exception of Cllr’s M Holyer and S Chambers.
12. TO RECEIVE NOTIFICATION OF ANY PLANNING PERMISSIONS, REFUSALS OR AMENDMENTS
S/090/01126/20 – Location: Sealands Caravan Park, Roman Bank, Ingoldmells (Amendment) (No Objection)
13. TO CONSIDER ANY NEW PLANNING APPLICATIONS
None received
14. TO CONSIDER THE PROPOSED ACCOMMODATION LEASE REQUIREMENTS OF THE LINCOLNSHIRE COASTAL DESTINATION BID
The Clerk informed the meeting that she had been informed by the BID Manager that morning that the BID had secured other premises. Discussion took place with the result being that the Chamber should continue to be advertised as office space. It was proposed by Cllr M Holyer that if the table and podium should go into storage with the likelihood that they are never used again, then they should be sold. The proposal was seconded by Cllr L Hemingway. All were in favour with the exception of Cllr S Walmsley.
15. TO RECEIVE VERBAL REPORTS FROM THE CHAIRMAN AND CLERK
The Chairman had nothing to report at this meeting:
The Clerk reported the following:
- The toilet windows in the Royal Arthur Community centre which were destroyed by the arson incident have been replaced. The new shelter is on order awaiting installation.
- Illegal campers were reported at the Duck Dyke last weekend. The entrance path to the Duck Dyke is to be secured, not allowing vehical access.
- The Royal Arthur Community Hall has taken a booking from the local Slimming World Group (this may be a temporary measure)
16. TO DISCUSS COMMUNITY MATTERS WHICH NEED REFERRING TO THE DISTRICT/COUNTY COUNCIL REPRESENTATIVE FOR A RESPONSE
Cllr C Davie, District and County Council representative spoke of the following:
- The proposed Local Development Order (LDO) allowing no break in the holiday season until October 2020. Advice has been requested from the Secretary of State, Robert Jenrick.
- The issues with sanitation and rubbish collecting on Ingoldmells Beach and Promenade.
- ELDC will be requested to revoke the licences of caravan sites that break COVID rules.
- Traffic enforcement requirements on Sea Lane, Anchor Lane and Roman Bank. Irresponsible people not adhering to social distancing.
17. TO TRANSACT ANY OTHER BUSINESS
- A resident had reported to a Councillor that rubbish was lying in Glebe Park. The Clerk advised those present that the park had been litter picked. Discussion took place with regards to the flower tubs and rail baskets and that they are being used as substitute rubbish bins. It was suggested that the issue with the flower baskets and the requirement for extra rubbish bins is moved to the next meeting.
18. TO DISPOSE OF ANY CORRESPONDENCE RECEIVED
- Highways reports for August – e mailed
- NHS Online Citizen panel news – e mailed
- Auditor report for 2019/2020 – 12/8
- 2019/20 Annual Return workings – Duncan & Toplis
- 2019/20 Supporting Schedule – Duncan & Toplis
- e mail from the BID Manager – e mailed – 12/8
- Estimates to secure bench seating
- Guidance re: preparing for an emergency in the community – Nottinghamshire County Council – B Bellis
The meeting of the Council closed at 8.40 pm
Date of the next Meeting of the Council – Wednesday 9th September at 7.15pm
Chairman of the Council..…………………………………………………………………………
Clerk to the Council and RFO …………………………………………………………………………………
9 September 2020