May 2022 Minutes
INGOLDMELLS PARISH COUNCIL
MINUTES OF THE ANNUAL COUNCIL MEETING HELD AT ROYAL ARTHUR CENTRE ON MONDAY 9th May 2022
The Chairman welcomed all present and informed them that the meeting would be recorded and would include the public session.
He also reminded the public that they were not permitted to voice a view or speak when Council went into session and that the standards of the Council Constitution would be followed.
Public session
Members of the public present: 9
Present:
Cllr’s B Vincent, M Holyer, L Hemingway, G Clements, Mrs J Ellis, S Walmsley, A Stubbins, J Sargent, S Chamberlain, R Blyde, K Brinkley. Cllr C Davie, District and County Council representative for the Parish. Julie Hart, Parish Clerk
1. APOLOGIES
None
2. CONFLICTS OF INTERESTS
None
3. TO ELECT A CHAIRPERSON OF THE COUNCIL
Councillor Vincent asked for nominations to elect a Chairperson of the Council. Cllr K Brinkley proposed Cllr J Ellis as Chair with Cllr S Walmsley seconding the proposition. Cllr Vincent proposed Cllr S Chamberlain as Chair with Cllr L Hemingway seconding the proposition. A vote was taken. Cllr Ellis received the vote of Cllr Ellis, Cllr K Brinkley, Cllr A Stubbins and Cllr S Walmsley. Total 4 votes. Cllr Chamberlain received the vote of Cllr J Sargent, Cllr G Clements and Cllr M Holyer, Cllr L Hemingway, Cllr W Vincent. Total 5 votes. Cllr R Blyde abstained from voting. Cllr Chamberlain was duly elected Chair of the Council for the ensuing year.
4. TO RECEIVE THE CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE
In the presence of all in attendance the newly elected Chairman, Cllr Chamberlain signed the ‘Declaration of acceptance of office’. The Clerk read the declaration.
5. TO ELECT A VICE CHAIRPERSON OF THE COUNCIL
Cllr Chamberlain proposed Cllr Sargent. The proposal was seconded by Cllr Hemingway. Cllr Walmsley proposed Cllr Mrs Ellis which was seconded by Cllr Blyde. A show of hands took place for both nominations, the result being that Cllr Sargent received a show of hands from: Cllr’s Chamberlain, Holyer, Vincent, Hemingway, Clements and Sargent. Total 6 votes. The nomination for Cllr Mrs Ellis received a show of hands from Cllr’s Stubbins, Brinkley, Blyde, Ellis and Walmsley. Total 5 votes. Cllr Sargent was duly elected Vice Chair of the Council for the ensuing year. Cllr Sargent signed the ‘Declaration of acceptance of office’. The Clerk read the declaration.
6. TO APPOINT COUNCILLORS TO SERVE AS REPRESENTATIVES ON THE INGOLDMELLS AND ADDLETHORPE CEMETERY JOINT MANAGEMENT COMMITTEE (3)
Cllrs M Holyer, G Clements, raised their hands. Cllr Holyer proposed Cllr J Sargent, seconded by L Hemingway. No votes were necessary as only 3 Councillors were nominated.
7. TO CONFIRM THE MINUTES OF THE COUNCIL MEETING HELD ON THE 14 APRIL 2021
Cllr Hemingway proposed that the minutes be confirmed, seconded by Cllr Walmsley. Cllrs Chambers and Holyer had connection problems during the meeting so were not present for the duration. RESOLVED UNANIMOUSLY
A short speech by Cllr Colin Davie took place at this time:
‘Congratulations to Cllr Chamberlain and Cllr Sargent. The election of the Chair and Vice Chair are important, we should pull together. We are all elected to serve the taxpayer’s. All of us need to work together, I will support all of you. The members of the public here today are the ones that matter. We are all heading into choppy waters with food, energy and fuel costs rising. There will be a new planning bill in the Queen’s speech tomorrow (May 10th 2022). Plans are in progress for a ring road bypass around Orby. End of 2022 early 2023 before funding is agreed. We need to break away from seasonal reliance in relation to recruitment to have more people in work when dealing with unemployment. There is a need to look at care packages. We will be focusing on the LDO (Local Development Order)
Cllr Clements stated he had asked about more 30mph signs on Roman Bank as the speeding is a danger.
For future reference, any speeches by District Councillor to be prior to opening of meeting.
8. TO APPOINT MEMBERS TO A HR AND EMPLOYMENT COMMITTEE
It was agreed terms of reference were not ready. Propose to take to next meeting by Cllr Sargent, seconded by Cllr Holyer. Cllrs: Vincent, Walmsley, Ellis abstained. All other Councillors voted to bring to next meeting.
9. TO APPROVE LIST OF ACCOUNTS SUBMITTED FOR CONSIDERATION
Cllr Holyer proposed the accounts be confirmed, seconded by Cllr Hemingway. RESOLVED UNAMIMOUSLY
10. TO DISCUSS WOODEN FENCE OUTSIDE OF PARISH OFFICE BUILDING.
Councillors inspected the fence. Upon return to the meeting, Cllr Chamberlain proposed quotes to be sourced, through Section 106, no cost to Council, seconded by Cllr Blyde. Cllr Ellis abstained. RESOLVED MAJORITY.
11. TO CONSIDER AND APPROVE ADDING TO THE STANDING ORDERS OF THE CONSTITUTION
Cllr Sargent gave 4 proposals to the Chair as advised by LALC. Training had been arranged for the new Chair and Vice Chair to attend training, however, any further points for training needed to be brought back to the next meeting with costs. Clerk to source costs for any relevant training required in agreement with the Council.
12. TO CONSIDER BUYING A gov.uk DOMAIN FOR EMAIL ADRESSES
Discussion took place with regards to the use of personal email addresses. The gov.uk domains had been discussed during training attended by Cllr Sargent and the Clerk, several Councils had moved to these emails. It was discussion that personal email addresses could be accessed under ‘Freedom of Information’ request. Council emails should be sent to one email address away from personal emails. Cllr Sargent proposed the purchase of domain addresses, seconded by Cllr Blyde. Cllr Ellis and Walmsley abstained. Cllr Walmsley and Cllr Stubbins requested no further emails to be sent to their personal address by the Clerk. Approximate costs for Theddlethorpe Parish Council was £120 not inclusive of VAT
13. TO CONSIDER NEW COMPUTER AND SEEK HELP FROM AN IT SPECIALIST TO IMPROVE THE PERFORMANCE OF THE TECHNOLOGY WE HAVE AT THE CLERK’S DISPOSAL TO HELP WITH THE WORK LOAD.
Following discussion Cllr Stubbins proposed the computer needs replacing and IT support was required for Council business, seconded by Cllr Blyde. A budget of £800 for computer equipment was agreed by Majority. Cllr Walmsley was against.
14. TO RECEIVE FEEDBACK FROM COUNCILLORS WHO SERVE UPON OUTSIDE BODIES
Cllr Mrs Ellis informed those present that any problems of water or problems with should be reported to her in the first instance. She shall then pass them on to her contacts at the water board.
15. TO DISCUSS POINTS IN LETTER RECEIVED FROM CLLR BLYDE DATED 27.04.22.
Following discussions and agreements not being reached it was decided this would be discussed further in a closed meeting following this meeting. Cllr Blyde read a statement regarding his version of events in a statement he had prepared.
16. TO DISCUSS COMMUNITY MATTERS WHICH NEED REFERRING TO THE DISTRICT/COUNTY COUNCIL REPRESENTATIVE FOR A RESPONSE
None received.
17. TO RECEIVE VERBAL REPORTS FROM THE CHAIRMAN AND CLERK
The Chairman did not present a report at this meetin
The Clerk reported the following:
- Skegness Neighbourhood Plan Proposal CCTV Partnership – engineering have looked at the position of the CCTV box in post room. The sensor needs to be moved and the box for out CCTV could be moved to the same place. Waiting for info email as to our camera’s being monitored.
- Cableway repairs, still waiting for final quote.
- New seats outside of BC are now complete with the backs on. People are already sitting on them.
- Sensory bus is visiting every Wednesday with excellent feedback
18. TO TRANSACT ANY OTHER BUSINESS
None
19. TO DISPOSE OF ANY CORRESPONDENCE RECEIVED
- The Rural Bulletin x 3
- Potential influx of travellers
- BID Election
- Cableway repairs
- Five councils join LLC
- Temporary traffic order
- Skegness Neighbourhood Plan Proposal CCTV Partnership meeting
- Environment Agency Briefing – April 2022
- Safer Together Newsletter
It was requested to be noted that Cllr Jean Ellis walked out of the meeting at this point.
The meeting of the Council closed at 10pm
Date of the next Meeting of the Council – Monday 13th June 2022 at 7.15pm
Chairman of the Council...…………………………………………………………………………
Clerk to the Council and RFO ……………………………………………………………………
9th May 2022
The closed meeting took place following the Annual Council meeting. Neither Cllr Ellis or
Walmsley attending the closed meeting