2023 Parish Council Minutes of Meetings

155/23  

APOLOGIES AND REASONS FOR ABSENCE

Cllr Sargent advised he would be late.  It was unanimously resolved that the apologies for lateness be accepted

156/23

DECLARATION OF MEMBERS’ INTERESTS AND APPLICATIONS FOR DISPENSATION

There were no declarations

157/23

157.1

157.2

MINUTES

 It was proposed by Cllr Chambers, seconded by Cllr Brinkley, and resolved with 7 votes for, and 1 abstention to confirm the minutes of the meeting held on Monday 10th July 2023 as a true record and signed by the Chairman

 It was proposed by Cllr Chambers, seconded by Cllr Stevens, and resolved with 5 votes for, and 4 abstentions to confirm the minutes of the Extraordinary meeting held on Monday 31st July 2023 as a true record and signed by the Chairman

At 7.21 Cllr Sargent joined the meeting

158/23

DEPUTATIONS FROM MEMBERS OF THE PUBLIC

None received

159/23

CHAIRMAN'S ANNOUNCEMENTS

Cllr Vincent advised that there was a ‘rough sleeper’ behind the Council offices. There is no offending behaviour, but would be monitored

160/23

CLERK’S REPORT

Noted

161/23

REPORTS FROM MEMBERS SERVING ON OUTSIDE BODIES 

None received

162/23

TO RECEIVE NOTIFICATION OF ANY PLANNING APPLICATIONS

Unanimously resolved to note Planning Permission given to the following:

S/090/01188/23

Land adjacent to Gray’s Amusements, Roman Bank

Siting of 2 no. container buildings to be used as a bar/café/shop and relocation of existing storage containers and play equipment

163/23

163.1

163.2

FINANCE

It was proposed by Cllr Vincent, seconded by Cllr Sargent, and unanimously resolved:

To approve payments for expenditure as detailed totalling £4515.57, and to authorise £6528 remittance to Welton Garden Services Ltd

To receive and note Bank Reconciliation for July 2023

164/23

COUNCIL’S INSURANCE 2023-24

It was proposed by Cllr Sargent, seconded by Cllr Brinkley, and unanimously resolved to approve the insurance quotation and £9138.95 premium expenditure

165/23

165.1

165.2

165.3

FINANCIAL SOFTWARE PACKAGE

It was proposed by Cllr Sargent seconded by Cllr Vincent, and unanimously resolved to agree in principle to the following, subject to a termination fee from Sage being less than £100. 

The Council delegates authority to Cllrs, Vincent, and Sargent in consultation with the Clerk to make decisions in the best interests of, the Council

To approve an initial 3-year contract with Rialtas Business Solutions Ltd and expenditure of £1125

To register for the Year End Accountancy Closedown Service

166/23

IT SOFTWARE

It was proposed by Cllr Vincent seconded by Cllr Vincent, and unanimously resolved to engage with Teklogic Ltd

167/23

167.1

167.2

COUNCIL’S POLICIES, PROCEDURES, AND PRACTICES

It was proposed by Cllr Sargent, seconded by Cllr Vincent, and resolved with 8 votes for and 1 abstention, subject to amendments to approve and adopt Standing Orders

It was proposed by Cllr Sargent, seconded by Cllr Vincent, and unanimously resolved, subject to amendments to approve and adopt Financial Regulations

At 7.51 Cllr Colin Davie joined the meeting

Cllr Colin Davie gave a verbal report and updated members on the following:

• The Environment Agency’s annual beach management is underway, with sand being topped up on beaches between Salt fleet and Gibraltar Point, to reduce the risk of flooding
• Cllr Davie is in discussions to renewed interest in onshore Wind Farms
• Lincolnshire Tourism economy for 2023, is down 30/50% compared to last year
• Lincolnshire road repair budget has been given £10m boost for roads in

rural communities

• Cllr Davie to arrange a separate meeting between Highways and the Parish Council

168/23

2023-24 RISK ASSESSMENT

It was proposed by Cllr Sargent seconded by Cllr Vincent, and unanimously resolved

to adopt the protocol

169/23

FIRE ALARM

It was proposed by Cllr Vincent seconded by Cllr Boswell, and unanimously resolved to engage with Safe & Sounds Security Systems Links Ltd to upgrade the fire alarm system and accept a quotation of £1040

170/23

RECEIPT OF AGENDAS AND MINUTES BY EMAIL

After much discussion, it was resolved that members approve the receipt of agendas/minutes by email under Section 8 of the Electronic Communications Act 2000, with the provision that 4 hard copies are available for Cllrs, Brinkley, Stubbins, Chambers and Sutton

At 8.27 Cllr Stevens left the meeting due to sickness.  He did not return

171/23

COUNCIL WEBSITE

It was proposed by Cllr Vincent, seconded by Cllr Sargent, and unanimously resolved that this item is deferred and to carry on using the website services of LALC until the hours of work purchased ends

172/23

RoSPA PLAYGROUND SAFETY INSPECTION REPORTS

It was proposed by Cllr Vincent, seconded by Cllr Sargent, and unanimously resolved that Council notes the report and instructs the Clerk to liaise with a contractor to:

• Completely remove and dispose of the goalposts in Chapel Lane Park
• Completely remove and dispose of the Cableway in Chapel Lane Park
• Investigate the Swing Basket hangers and loose bolts

173/23

COUNCIL VACANCY 

As no request for an election had been received by East Linsdey Council, it was proposed by Cllr Vincent, seconded by Cllr Sargent, and unanimously resolved that

Council wishes to fill its vacancy by way of co-option, with a closing date for applications as Monday 25th September

174/23

COMMUNICATING ON SOCIAL MEDIA

Members considered how to improve communication with residents, following discussion it was proposed by Cllr Vincent, seconded by Cllr Brinkley, and resolved with 6 votes for and 2 against that Council establishes an official Facebook page, on a 6-month trial and the Clerk as the administrator

175/23

TO CONSIDER ANY CORRESPONDENCE RECEIVED

Complaints have been received from the Countryman (which neighbours Queen Elizabeth’s playing field) of people hitting golf balls onto the caravan site and damaging caravans. Council to consider suitable signage

176/23

ITEMS FOR INFORMATION ONLY

177/23

DATE AND TIME OF THE NEXT MEETING

Noted as Monday 9th October 2023, at 7.15pm