January 2024 Minutes
MINUTES OF THE INGOLDMELLS PARISH COUNCIL MEETING HELD ON MONDAY 11TH FEBRUARY 2024, 7.15PM, AT THE COUNCIL OFFICES, SKEGNESS ROAD, INGOLDMELLS, LINCS, PE25 1NL
PRESENT: Cllrs, Bill Vincent (Chair), Jason Boswell, Stuart Chambers, Rob Stevens, Tony Stubbins, Bev Oldbury, Philip Lacey-Green, Paul Sutton, Mick Holyer
ALSO PRESENT: A Greaves (Clerk) Cllr, Colin Davie (LCC and ELDD), 5 residents
ABSENT: Cllr Jack Sargent
19/24 APOLOGIES AND REASONS FOR ABSENCE
None received
20/24 DECLARATION OF MEMBERS’ INTERESTS AND APPLICATIONS FOR DISPENSATION
Cllr Chambers declared a non-pecuniary interest under item 28/24. Cllr Chambers stated he would remain in the room during the discussion of the item but would abstain from any vote
21/24 MINUTES
It was proposed by Cllr Chambers, seconded by Cllr Stubbins, and resolved with 7 votes for, and 2 abstentions to confirm the minutes of the meeting held on Monday 15th January 2024 as a true record and to be signed by the Chairman
22/24 DEPUTATIONS FROM MEMBERS OF THE PUBLIC
None
23/24 REPORTS FROM ELECTED MEMBERS OF LINCOLNSHIRE COUNTY COUNCIL AND EAST LINDSEY DISTRICT COUNCIL
Cllr Davie gave a verbal update on:
The National Grids' proposed siting of Pylons and Substations in the area.
Acknowledges it was a difficult year for local businesses and does not envisage this year getting easier this year, so we must all do our best to support local businesses and residents.
Various information from Highways following the walkabout on 4th January 2024
Regarding the issue with the flooding, surface water and the clogged drains. Work is due to be conducted imminently to replace the defective surfacing and cleaning the drainage system in place on the A52 High Street
There is an LCC £4 million flood alleviation fund under Section 19 for water around properties
In the 2024/25 financial year, it is expected to spend over £650m on providing a wide range of vital services and to fund this for the next year and beyond, there will be an 2% increase to council tax to meet the shortfall
24/24 CHAIRMAN'S ANNOUNCEMENTS
Cllr Vincent gave a verbal update on behalf of the Council following a meeting they had attended with Stagecoach
25/24 CLERK’S REPORT
Noted
26/24 TO RECEIVE NOTIFICATION OF ANY PLANNING APPLICATIONS
None received
27/24 FINANCE
It was proposed by Cllr Holyer, seconded by Cllr Stevens, and unanimously resolved to:
To authorise payments for expenditure
To receive and note Bank Reconciliation for January 2024
To receive and note a budget report showing expenditure for the year to date
28/24 It was proposed by Cllr Vincent, seconded by Cllr Chambers, and unanimously resolved to:
To approve the setting up of a Direct Debit for Teklogic (IT security/Microsoft office)
To approve the setting up of a Direct Debit for BT
At 7.25pm Cllr Davie arrived at the meeting. Under Standing Order 10a, the Chairman altered the order of business so that item 23/24 could be considered next.
At 7.39pm Cllr Davie left the meeting.
29/24 RED CROSS
Members considered a request from the Red Cross for the use of the Civic Room. Cllr Stevens proposed to recommend a hire charge of £8.50 per hour. There was no seconder, so this motion fell
30/24 MOTOR CARAVANNERS' CLUB
It was proposed by Cllr Stevens, seconded by Cllr Vincent, and unanimously resolved to approve a hire request for March, December 2025, and January 2026
To offer the Club a charge of £1000.00 per event with a £50 deposit bond
31/24 INTERNAL AUDITOR
It was proposed by Cllr Vincent, seconded by Cllr Stevens, and unanimously resolved to approve the appointment of the LALC Internal Audit Service for year-end audit and expenditure of £260
32/24 CAR PARK WORKING GROUP
It was proposed by Cllr Vincent, seconded by Cllr Stevens, and unanimously resolved to approve the Terms of Reference
33/24 COUNCIL’S POLICIES, PROCEDURES, AND PRACTICES
It was proposed by Cllr Holyer, seconded by Cllr Chambers, and unanimously resolved to approve and adopt the following polices:
Data Protection Policy
Model Publication Scheme
34/24 INFORMATION COMMISSIONER OFFICE (ICO)
It was proposed by Cllr Vincent, seconded by Cllr Lacy-Green and unanimously resolved, to approve the annual fee of £35 and Direct Debit for ICO membership
35/24 COUNCIL CAR PARK TREES
This item was deferred
36/24 ROYAL ARTHUR CENTRE
It was proposed by Cllr Vincent, seconded by Cllr Stevens, and resolved with 8 votes for and 1 abstention to approve the purchase of 50 blue Harrow steel stacking chairs and expenditure of £1173.50
37/24 TO CONSIDER ANY CORRESPONDENCE RECEIVED
None received
38/24 ITEMS FOR INFORMATION ONLY
None
39/24 CALENDAR OF MEETINGS
Noted and approved:
Monday 11th March 2024 at 7.15pm
Monday 15th April 2024 at 7.15pm
Monday 20th May 2024 at 6.00pm - Annual Parish Open Meeting
Monday 20th May 2024 at 7.15pm – Annual Meeting of the Council
Cllr Stevens sought members views on whether the Council meetings could be changed in the future from a Monday to every second Wednesday
At 8.01, Cllr Sutton left the meeting and did not return
40/24 TO RESOLVE TO MOVE INTO CLOSED SESSION IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE CONFIDENTIAL NATURE OFTHE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS:
It was proposed by Cllr Vincent, seconded by Cllr Stevens, and unanimously resolved
Members noted a verbal update from the Clerk regarding Onecom Ltd
The Chairman thanked everyone for their contributions and there being no further business, he closed the meeting at 8.21pm