May 2024 Minutes
MINUTES OF THE INGOLDMELLS PARISH COUNCIL ANNUAL MEETING HELD ON MONDAY 20TH MAY 2024, 7.15PM, AT THE COUNCIL OFFICES, SKEGNESS ROAD, INGOLDMELLS, PE25 1NL
PRESENT: Cllrs, Bill Vincent (Chair), Jason Boswell, Stuart Chambers, Rob Stevens, Tony Stubbins, Paul Sutton, Mick Holyer, Len Hemingway
ALSO PRESENT: A Greaves (Clerk), 2 members of the public
ABSENT: Cllrs, Bev Oldbury, Philip Lacey-Green, Jack Sargent
77/24
ELECTION OF CHAIRMAN
The Chair opened proceedings and asked for nominations. It was proposed by Cllr Chambers, seconded by Cllr Stubbins, and unanimously resolved that Cllr Vincent be elected as Chair of the Council for the forthcoming municipal year
Cllr Vincent gave a short acceptance speech and duly signed his Declaration of Acceptance of Office
78/24
APOLOGIES AND REASONS FOR ABSENCE
Apologies were received from Cllrs, Lacey-Green and Sargent due to family commitments, and Cllr Oldbury due to work commitments. It was unanimously resolved that the apologies be accepted
79/24
DECLARATION OF MEMBERS’ INTERESTS AND APPLICATIONS FOR DISPENSATION
Cllrs, Stubbins declared a non-pecuniary interest under item 96/24. Cllr Stubbins stated he would remain in the room, take part in discussion, but would abstain from any vote
80/24
ELECTION OF VICE-CHAIRMAN
The Chair asked for nominations. It was proposed by Cllr Vincent, seconded by Cllr Stubbins, and unanimously resolved that Cllr Chambers be elected as Vice-Chair of the Council for the forthcoming municipal year
Cllr Chambers duly signed his Declaration of Acceptance of Office
81/24
MINUTES
It was proposed by Cllr Boswell, seconded by Cllr Hemingway, and unanimously resolved to confirm the minutes of the meeting held on Monday 14th April 2023 as a true record and to be signed by the Chairman
82/24
DEPUTATIONS FROM MEMBERS OF THE PUBLIC
Mrs. Oakley asked if Council would grant permission to allow the Stay Warm and Cozy Club to decorate the Royal Arthur with D Day memorabilia on Friday 31st May ‘24
83/24
REPORTS FROM ELECTED MEMBERS OF LINCOLNSHIRE COUNTY COUNCIL
AND EAST LINDSEY DISTRICT COUNCIL
None received
84/24
CHAIRMAN'S / PAST CHAIRMAN’S ANNOUNCEMENTS
None received
85/24
TO RECEIVE NOTIFICATION OF ANY PLANNING APPLICATIONS
Outer Dowsing Offshore Wind: Noted
86/24
FINANCE
It was proposed by Cllr Holyer, seconded by Cllr Stevens, and unanimously resolved to approve and authorise payments for May 2024
It was proposed by Cllr Holyer, seconded by Cllr Chambers, and unanimously resolved to receive and note Bank Reconciliation for March 2024
It was proposed by Cllr Hemingway, seconded by Cllr Stevens, and unanimously resolved to receive and note Bank Reconciliation for April 2024
It was proposed by Cllr Stevens, seconded by Cllr Holyer, and unanimously resolved to receive and note the budget report showing expenditure for the year to date
It was proposed by Cllr Chambers, seconded by Cllr Hemingway, and unanimously resolved to close the Lloyds Private account ending 0812
It was unanimously resolved to approve the list of bank mandates as follows:
Cllrs, Vincent, Hemingway, Stevens, Holyer and Chambers
It was unanimously resolved to approve the bank mandates for online banking as follows: Cllrs, Vincent, Hemingway, Stevens, Holyer and Chambers
It was proposed by Cllr Stevens, seconded by Cllr Vincent, and unanimously resolved to approve its future practice of paying by bank transfer, BACS, direct debit, and cheques
It was unanimously resolved to approve the authorised signatories for the Quilter account as Cllrs, Holyer and Stevens
It was unanimously resolved to remove Mr. Stephen Chamberlain as a signatory from Councils Quilter account
It was unanimously resolved to note the recommendations from Money Minder
It was unanimously resolved to note a refund from Wave for £5124.50
87/24
ASSET REGISTER
It was unanimously resolved to note the Council’s Asset Register for year ending 31-03-24
88/24
CAR PARK CHARGES FOR USERS OF THE ROYAL ARTHUR
It was proposed by Cllr Vincent, seconded by Cllr Chambers, and resolved with 7 votes for and 1 abstention to implement car park charging for hall visitors with a contribution of 60p
It was proposed by Cllr Stevens, seconded by Cllr Vincent, and unanimously resolved
to increase the car park daily charge to 60p per hour and £4.50 per day
89/24
REPRESENTATION ON EXTERNAL BODIES
It was proposed by Cllr Vincent, seconded by Cllr Hemingway, and unanimously resolved to approve the list of representatives on outside bodies as follows:
Ingoldmells and Addlethorpe Cemetery Joint Management Committee –
Cllrs, Stevens, Sutton, and Hemingway
Hogsthorpe and Chapel Swifts Football Club – Cllrs, Chambers and Stevens
90/24
APPOINTMENT OF WORKING GROUPS
It was unanimously resolved to duly elect Cllrs, Sargent, Boswell, Chambers, Oldbury,
Sutton and Lacey-Green onto the Car Park Working Group
91/24
RECEIPT OF AGENDAS AND MINUTES BY EMAIL
It was proposed by Cllr Vincent, seconded by Cllr Stevens, and unanimously resolved to approve the receipt of agendas and minutes by email under Section 8 of the Electronic Communications Act 2000
92/24
CALENDAR OF MEETINGS FOR THE 2024-2025 MUNICIPAL YEAR
It was proposed by Cllr Vincent, seconded by Cllr Boswell, and unanimously resolved to approve the schedule of meetings
93/24
PAYROLL SERVICES
Item deferred
94/24
INTRUDER ALARM CALL LIST
It was unanimously resolved that Cllrs, Chambers, Boswell, Hemingway, Vincent, and Stevens be appointed as Councils designated contact
95/24
REPLACEMENT LINCOLNSHIRE FLAG
It was proposed by Cllr Chambers, seconded by Cllr Stubbins, and unanimously resolved to approve the purchase and expenditure of £145.65 for a 9ft x 4’6” flag
96/24
THE ROYAL ARTHUR CENTRE
It was proposed by Cllr Holyer, seconded by Cllr Hemingway, and resolved with 7 votes for and 1 abstention to grant permission for the Stay Warm and Cozy Club to use the hall on Christmas Day
97/24
MOTIONS
It was unanimously resolved to instruct the Clerk to write to Hunts Coaches to see if they would support the proposal of an additional bus service and an adjustment in bus times
98/24
CONTRACTOR COUNCIL CONTACT
It was proposed by Cllr Chambers, seconded by Cllr Stevens, and unanimously to nominate Cllr Chambers as a contact to agree the Grounds Maintenance contractor’s work programme
99/24
TO CONSIDER ANY CORRESPONDENCE RECEIVED
It was unanimously resolved to note the response regarding 30mph repeaters, and instructs the Clerk to write a response to Highways, expressing their disappointment and to ask for further clarification, as this does not appear to be consistent within other local areas
100/24
ITEMS FOR INFORMATION ONLY
Cllr Hemingway circulated an advert which he hopes will generate more bookings and revenue for The Royal Arthur centre. Members thanked Cllr Hemingway for his efforts
101/24
TO NOTE THE DATE AND TIME OF THE NEXT MEETING
Members noted as Monday 10th June 2024 at 7.15pm
The Chairman thanked everyone for their contributions and there being no further business, he closed the meeting at 8.00pm