March 2024 Minutes
MINUTES OF THE INGOLDMELLS PARISH COUNCIL MEETING HELD ON MONDAY 11TH MARCH 2024, 7.15PM, AT THE COUNCIL OFFICES, SKEGNESS ROAD, INGOLDMELLS, LINCS, PE25 1NL
PRESENT: Cllrs, Bill Vincent (Chair), Jason Boswell, Stuart Chambers, Rob Stevens, Tony Stubbins, Bev Oldbury, Philip Lacey-Green, Paul Sutton, Mick Holyer, Jack Sargent
ALSO PRESENT: A Greaves (Clerk), 4 residents
40/24 APOLOGIES AND REASONS FOR ABSENCE
None received
41/24 DECLARATION OF MEMBERS’ INTERESTS AND APPLICATIONS FOR DISPENSATION
None declared
42/24 MINUTES
It was proposed by Cllr Stevens, seconded by Cllr Boswell, and resolved with 9 votes for, and 1 abstention to confirm the minutes of the meeting held on Monday 12th February 2024 as a true record
43/24 DEPUTATIONS FROM MEMBERS OF THE PUBLIC
None
44/24 REPORTS FROM ELECTED MEMBERS OF LINCOLNSHIRE COUNTY COUNCIL AND EAST LINDSEY DISTRICT COUNCIL
None present
45/24 CHAIRMAN'S ANNOUNCEMENTS
None
46/24 CLERK’S REPORT
None
47/24 TO RECEIVE NOTIFICATION OF ANY PLANNING APPLICATIONS
None received
48/24 FINANCE
It was proposed by Cllr Holyer, seconded by Cllr Stubbins, and unanimously resolved:
To authorise payments for expenditure
To receive and note Bank Reconciliation for February 2024
To receive and note a budget report showing expenditure for the year to date
To approve any outstanding Vat payments
49/24 COUNCIL’S POLICIES, PROCEDURES, AND PRACTICES
It was proposed by Cllr Sargent, seconded by Cllr Stevens, and unanimously resolved to approve and adopt the following polices:
CCTV Policy
Co-option in the event of a Casual Vacancy
The Clerk to investigate the possibility of working in partnership with East Lindsey Council, regarding 24/7 CCTV monitoring from a shared control room
ROYAL ARTHUR COMMUNITY CENTRE HIRING AGREEMENT
50/24 It was proposed by Cllr Vincent, seconded by Cllr Stevens, and unanimously resolved to approve and adopt the Terms and Conditions subject to the following amendments:
Clause 1 – Payment is required in advance for new bookings only
Clause 1.1 – A deposit fund of £50 is payable for new bookings only
Clause 1.3 – A kitchen hire fee of £10 is payable for hot food and new bookings only
Clause 7 – All hirer electrical appliances must be PAT tested
Clause 9 –The insertion of ‘vaping machine’
It was also unanimously resolved that the Wednesday Wellbeing Hub group had restricted use of the kitchen facilities
51/24 CHRISTMAS WORKING GROUP MEMBERS
It was unanimously resolved to duly elect Cllrs, Stevens, Sutton, Chambers, Boswell and Lacey-Green
52/24 COUNCIL VACANCY
As no request for an election had been received by East Linsdey Council, it was proposed by Cllr Vincent, seconded by Cllr Sargent, and unanimously resolved that
Council wishes to fill its vacancy by way of co-option, with a closing date for applications as Friday 5th April 2024
53/24 SECTION 106 MONIES
Members considered a request from Greenwood Academies Trust to upgrade the footpath to the Academy and to create a new entrance. It was proposed by Cllr Vincent, seconded by Cllr Chambers, and unanimously resolved to recommend refusal on the grounds that the Trust is a private company, and the proposal would not benefit the community
After much discussion it was agreed that the Clerk seeks quotations for improvements to the existing Bus Shelters
54/24 TO CONSIDER ANY CORRESPONDENCE RECEIVED
A letter from a resident was noted
55/24 ITEMS FOR INFORMATION ONLY
None
56/24 DATE AND TIME OF THE NEXT MEETING
To note as Monday 15th April 2024 at 7.15pm
57/24 TO RESOLVE TO MOVE INTO CLOSED SESSION IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE CONFIDENTIAL NATURE OFTHE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS:
It was proposed by Cllr Stubbins, seconded by Cllr Stevens, and unanimously resolved to note the information received from Onecom Ltd and to take no further action
The Chairman thanked everyone for their contributions and there being no further business, he closed the meeting at 8.14pm