February 2021 Minutes
INGOLDMELLS PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD BY VIRTUAL ZOOM ON WEDNESDAY 10th February 2021
The Chairman welcomed all present and informed them that the meeting would be recorded and would include the public session.
He also reminded the public that they were not permitted to voice a view or speak when Council went into session and that the standards of the Council Constitution would be followed.
Public session
Members of the public present: 5
Resident (1) informed those present of large potholes in the High Street close to Festival Avenue which have been reported on ‘fix my street’. The resident also enquired if the Parish Council were planning to replace benches by the traffic lights in Sea Lane. Resident (2) reported that although he is on holiday the food bank is being supervised with a steady flow of recipients.
Present:
Cllr’s B Vincent (Chairman), Mrs A Wormald (Vice Chairperson), M Holyer, L Hemingway, Mrs J Ellis, A Stubbins, J Sargent, S Chamberlain, S Walmsley, S Chambers, Cllr C Davie, District and County Council representative for the Parish.
1. APOLOGIES
None received
2. CONFLICTS OF INTERESTS
Agenda item 15 - Councillor B Vincent and Councillor J Sargent know one of the candidates in a personal capacity.
3. TO CONFIRM THE MINUTES OF THE COUNCIL MEETING HELD ON THE 13 JANUARY 2021
The minutes were moved by Cllr M Holyer and seconded by Cllr L Hemingway. All present at the January meeting were in favour. Matters arising from the minutes were the following: Cllr S Chambers asked the Clerk if there was an update to agenda item 7 and Cllr M Holyer informed those present that the donated owl box is now in situ in Addlethorpe cemetery.
4. TO APPROVE A LIST OF JANUARY ACCOUNTS SUBMITTED FOR CONSIDERATION
The accounts were moved by Cllr L Hemingway and seconded by Cllr S Walmsley.
All present were in favour. There were no matters arising. RESOLVED UNANIMOUSLY
5. TO CONFIRM THE MINUTES OF THE FINANCE COMMITTEE MEETING HELD ON THE 20 JANUARY 2021
The minutes were moved by Cllr J Sargent and seconded by Cllr Mrs A Wormald. All present at the January meeting were in favour with the exception of Cllr Mrs J Ellis who was not in attendance. Matters arising: The Chairman, Cllr B Vincent informed those present that he had engaged in communication with a sheet metal fabricator who had provided him with a quote of £2,100 to replace and fit thirty panels in the bus shelters. Discussion took place with regards to which shelters needed replacement panels. It was suggested by Cllr B Vincent that one bus shelter be repaired in the short term to ascertain how it is treated over the holiday season. It was suggested by Cllr B Vincent that the bus shelter at Fantasy Island be refurbished. Cllr S Walmsley informed the Clerk that he would e mail her photographs of the bus shelter in Corporation Road.
6. TO CONFIRM THE MINUTES OF THE GENERAL PURPOSES COMMITTEE MEETING HELD ON THE 20 JANUARY 2021
The minutes were moved by Cllr M Holyer and seconded by Cllr Mrs A Wormald. All present at the meeting with the exception of Cllrs Mrs J Ellis who was not in attendance were in favour. No matters were arising. RESOLVED UNANIMOUSLY
7. TO CONFIRM THE ENGRAVED EDITIONS TO THE CHAIN OF OFFICE
Following discussion by members it was proposed by Cllr s Chambers that due to budgetary constraints for the current year and new financial year, the proposed update of the Chain of Office be postponed for the foreseeable future. The proposal was seconded by Cllr S Walmsley. All members were in agreement with the exception of Cllr Mrs J Ellis who was incurring internet connection problems.
8. TO DISCUSS THE REQUIREMENTS OF A REPLACEMENT CAR PARK MACHINE
The Clerk suggested to members that it may be prudent to decide the type of car park machine (cash, card or dual) to purchase should the proposal with UKPC not progress any further. Conversation took place amongst members whereby Cllr S Chambers proposed that UKPC be given another month to update their proposal, this was seconded by Cllr B Vincent who suggested that the item be deferred to the next full Council meeting. All present were in favour
9. TO APPROVE THE 2021/2022 COUNCIL BUDGET
Discussion took place between Council members and the Clerk regarding the proposed 2021/2022 Council budget. There was a feeling of concern amongst members that the budget exceeds the likely income, the Clerk suggested that the Council applies for 106 agreement funds to replace a destroyed wooden bench on Sea Lane with a concrete bench, also to apply for this funding to purchase a piece of disabled play equipment in Glebe Park. The Clerk also advised members that should a new car park machine be required then it would need to be budgeted for now. It was proposed by Cllr B Vincent to finalise and approve the budget at the next full Council meeting. Cllr A Stubbins seconded the proposal. All were in favour. Cllr Mrs J Ellis lost connection at this point in time and did not reconnect.
10. TO RECEIVE NOTIFICATION OF ANY PLANNING PERMISSIONS, REFUSALS OR AMENDMENTS
Existing application: S/090/02215/20: Butlins Skyline Ltd – erection of a building to accommodate a performance stage and seating – Full planning permission granted.
Existing application: S/090/018677/20 – Classic Coffee Shop, Sea Lane, provision of a canopy to provide a covered seating area – Full planning permission granted.
11. TO CONSIDER ANY NEW PLANNING APPLICATIONS
None received
12. TO RECEIVE VERBAL REPORTS FROM THE CHAIRMAN AND CLERK
There were no reports from Chairman and Vice Chairperson.
The Clerk reported the following:
- NHS ENGLAND has identified the Royal Arthur Centre as a Vaccination Hub. The Clerk has been in negotiation with a representative from Warwick Healthcare Ltd at the Beacon pharmacy who will be administering the vaccine. A sum to cover the utility charges and a small percentage of car parking costs has been agreed. Initially the proposal is to hire the Royal Arthur Community Centre from February until the end of July. It is thought the vaccination site will start operating within the next few weeks.
- The Clerk reported that she has received an update e mail from Mr Good at the Countryman PH regarding the ditch in Queen Elizabeth playing fields. Mr Good is awaiting a quote to remove the fencing which is not likely to happen until more clement weather is in season.
- Although the contract for Welton Garden Services will expire in March the contractor has kindly agreed to keep charges the same as they have been for the current year, with a view to re tendering for next year when hopefully the climate is more stable.
13. TO DISCUSS COMMUNITY MATTERS WHICH NEED REFERRING TO THE DISTRICT/COUNTY COUNCIL REPRESENTATIVE FOR A RESPONSE
Cllr C Davie, District and County Council informed those present at the meeting of the following: The two Local Development Orders sanctioned by ELDC are now a matter for a full public enquiry with a date planned in March. East Lindsey District Council are concerned at the number of people living on caravan sites with far too many people fully resident on the sites. Cllr C Davie stated that ELDC will be employing enforcement officers to visit every caravan site and after the Covid crisis has finished there will be a lot of follow up of how the coast is managed. Cllr C Davie urged everyone to report any problems with pot holes or highways problems to Lincolnshire County Council’s ‘fix my street’. Also mentioned was the Covid recovery plan with a grant of £12 million, a £50million building program for special schools in Lincolnshire, new care homes, rural shop grants to be discussed at the full Council meeting on the 19th February. Councillor Colin Davie also informed those present that he will be reselected for the candidate elections on the 6th May 2021. Cllr J Sargent suggested to Cllr C Davie that all caravan parks have a flood risk plan in place. He attended a meeting some time ago, whereby a representative from the environment agency displayed a graph showing that the greatest risk of flooding is in October when the caravan parks are still open. Cllr C Davie replied that this had now been addressed by ELDC.
14. TO TRANSACT ANY OTHER BUSINESS
Cllr S Chamberlain asked if there had been a plan in place to water the flower rail baskets once they are delivered. Discussion took place regarding the limited options open with no final resolution in place. Cllr S Walmsley spoke of the Christmas trees he had been given to him and the location of where they could be planted, there was also no agreement as to where they would be planted or who would maintain them.
15. TO RECEIVE WRITTEN APPLICATIONS FOR THE OFFICE OF PARISH COUNCILLOR AND TO CO-OPT A CANDIDATE TO FILL THE EXISTING VACANCY
Following a question from Cllr J Sargent to the candidates present at the meeting, the Council went into closed session whereby non councillors were informed that they would be excluded from the discussion around suitability of the candidates, however, they would be admitted back in to the meeting when voting took place. Cllr S Walmsley informed those present that he would not vote for a candidate as he stated that he ‘knew them’. Following discussions of the merits of each candidate Cllr S Walmsley left the meeting. During the open transparent session there were eight Councillors in attendance: the voting sequence was as follows: Mr Kevin Brinkley – no votes, Mr Robert Taylor – no votes, Mr Robert Blyde (Stevens) – one vote, Mr G Clements – seven votes
It was declared that Mr Gary Clements was the successful candidate and would be informed accordingly. Cllr’s J Sargent and S Chamberlain stated that they were impressed with the calibre of the candidate’s applications and they should be encouraged to apply on another occasion.
16. TO DISPOSE OF ANY CORRESPONDENCE RECEIVED
- The Rural Bulletin – February– e mailed – 2/2/21 & 9/2
- February Highways report – e mailed -1/2/2021
- Visit Lincs Coast – Important information BID Levy Payment Bill – in pack
- Lincs Bus Updates – e mailed – 4/2
- Councillor co-option applications, person specification and table for notes
The meeting of the Council closed at 9.00pm
Date of the next Meeting of the Council – Wednesday 10th March 2021 at 7.15pm
Chairman of the Council..…………………………………………………………………………
Clerk to the Council and RFO …………………………………………………………………………………
10th March 2021