March 2021 Minutes
INGOLDMELLS PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD BY VIRTUAL ZOOM ON WEDNESDAY 10th March 2021
The Chairman welcomed all present and informed them that the meeting would be recorded and would include the public session.
He also reminded the public that they were not permitted to voice a view or speak when Council went into session and that the standards of the Council Constitution would be followed.
Public session
Members of the public present: 6
Resident (1) thanked Councillor C Davie, District and County Council representative for the Parish for his support in acquiring a £750 donation to the food bank from East Lindsey District Council. Resident (1) questioned if there had been an evaluation of the Council yard before considering Mr West’s proposal to lease it. He also asked if the yard should have gone out to tender. He was informed that due to the pandemic and the cost of the evaluation of the yard by a reputable property valuation company it had not been valued. He was also informed that the tendering process was not required and that the yard had been empty for 12 months without any enquiries for rental. Resident (1) asked Council members to share what each one of them does to represent the electorate in the village. Some members responded and others chose not to respond in the time allowed for public participation. Resident (2) thanked the Clerk for her support in notifying the relevant authorities of the buildup of sand on the promenade. Cllr Colin Davie made reference to the problems and spoke of the spring high tide and expected storms later this month.
Present:
Cllr’s B Vincent (Chairman), Mrs A Wormald (Vice Chairperson), M Holyer, L Hemingway, Mrs J Ellis, A Stubbins, J Sargent, S Chamberlain, S Chambers, G Clements, Cllr C Davie, District and County Council representative for the Parish.
1. APOLOGIES
None received although Cllr S Walmsley did not attend the meeting
2. CONFLICTS OF INTERESTS
Agenda item 8 - Councillor M Holyer and Councillor S Chambers know one of the candidates in a personal or contractual capacity.
3. TO CONFIRM THE MINUTES OF THE COUNCIL MEETING HELD ON THE 10 FEBRUARY 2021
The minutes were moved by Cllr M Holyer and seconded by Cllr A Stubbins. All present at the February meeting were in favour with the exception of Cllr Mrs J Ellis who could not communicate at this time. Matters arising from the minutes were the following: Cllr J Sargent would like an amendment to wording in agenda item 13. RESOLVED UNANIMOUSLY
4. TO APPROVE A LIST OF FEBRUARY ACCOUNTS SUBMITTED FOR CONSIDERATION
The accounts were moved by Cllr J Sargent and seconded by Cllr L Hemingway. All present at the February meeting were in favour with the exception of Cllr Mrs J Ellis who could not communicate at this time. Matters arising from the minutes were the following: Cllr S Chambers noticed a typing error on the accounts and also asked why Cllr S Chamberlain had fitted a new water heater in the office kitchen. The Clerk explained that the maintenance was an emergency which Cllr Chamberlain could assist with at short notice: RESOLVED UNANIMOUSLY
5. TO CONSIDER A PROPOSAL FROM UKPC REGARDING A WARDEN CONTROLLED SERVICE FOR THE CAR PARK
Discussion took place amongst members with conflicting views on the amount of annual income proposed by UKPC. The proposal was not as economically inviting as the previous proposal and some members were of the opinion that an income of £12000 could be improved upon when the 2018/19 income had been £26000. The income for both 2019/20 and 2020/2021 exceeds £16000 which is due to the effects of the pandemic and robberies from the cash machines. Some members were frustrated that the decision had gone on for so long and it may be better to accept the UKPC proposal at £12000 than incur a loss should the pandemic prolong. It was also accepted that the Clerk is vulnerable to attack should she continue to empty the car park machines alone. Cllr J Sargent proposed that the Council accept the proposal with a view to UKPC increasing their offer. The Clerk will approach UKPC with the request and also clarify questions also identified by members. The Clerk shall report the findings to members by e mail. The proposal was seconded by Cllr S Chambers. Those in favour were: Cllr’s B Vincent, L Hemingway, A Stubbins, G Clements, Mrs A Wormald, Mrs J Ellis. Those against were Cllr’s M Holyer and S Chamberlain.
6. TO CONSIDER THE REQUIREMENTS OF A REPLACEMENT CAR PARK MACHINE
The Chairman Cllr B Vincent requested that this item be moved to the next meeting as it relies upon any improvement to the offer received from UKPC (agenda item 5)
7. TO APPROVE THE 2021/2022 COUNCIL BUDGET
Approval for the 2021/2022 council budget was moved by Cllr Mrs J Ellis and seconded by Cllr J Sargent. All present were in favour.
8. TO CONSIDER A REQUEST FROM MR G P WEST TO LEASE THE COUNCIL YARD AT GLEBE PARK
Following the 10th February Council meeting the Clerk received a request from Mr G P West of G P West Ltd to ask if the Council would consider re leasing the Council yard, Glebe Park, Sea Lane to him from the 1st April 2021 to the 31st March 2022. The Clerk relayed the information submitted by Mr West to Council members for their consideration and for a resolution at this meeting. Within the new agreement proposal Mr West would pay the Council £2500 plus VAT and also be responsible for the business rates for the yard. Cllr Mr A Stubbins proposed that the agreement be accepted with Cllr L Hemingway seconding the proposal. All present were in favour with the exception of Cllr’s M Holyer and S Chambers who had declared a conflict of interest at the start of the meeting.
9. TO RECEIVE NOTIFICATION OF ANY PLANNING PERMISSIONS, REFUSALS OR AMENDMENTS
S/090/00770/20 – Skegness Water Leisure Park, Walls Lane, Ingoldmells, Skegness, PE25 1JF. The Secretary of State has directed that the application be referred to him for determination instead of being dealt with by the Local Planning Authority. The inquiry will open at
10.00am on the 4 May 2021.
10. TO CONSIDER ANY NEW PLANNING APPLICATIONS
None received
11. TO RECEIVE VERBAL REPORTS FROM THE CHAIRMAN AND CLERK
There were no reports from Chairman and Vice Chairperson.
The Clerk reported the following:
- The COVID Vaccination site based in Royal Arthur Community Centre commenced with the vaccination programme on Monday 8th March
- The Clerk reported that the Council’s solicitor has advised her that due to his workload he would not be able to act upon the Council’s request for a licence agreement with Mr Good of the Countryman PH for a couple of months.
12. TO DISCUSS COMMUNITY MATTERS WHICH NEED REFERRING TO THE DISTRICT/COUNTY COUNCIL REPRESENTATIVE FOR A RESPONSE
Cllr C Davie, District and County Council informed those present at the meeting of the following: an update was received regarding the Towns Fund for Skegness and Mablethorpe, questions were raised over the lack of funding for Ingoldmells whereby Cllr C Davie stated that Ingoldmells need to be more strident in the approach for funding Cllr S Chambers commented that that no money has been received to Ingoldmells from ELDC with respect to the revenue generated from the nonresidential caravan sites. Cllr C Davie replied that the Local Development Order has raised many concerns regarding people who live on sites and claim it is their permanent address. Cllr C Davie also spoke of the Business Grants scheme being open for applications. The visit Lincolnshire website will shortly be opened which will relaunch tourism across Lincolnshire. Lincolnshire County Council are aiming for a zero carbon target with a. 68% reduction by 2025. Cllr C Davie engaged in conversation with members regarding the awful state of the local roads as a result of pot holes and poor maintenance; potential Ingoldmells beach rubbish issues again this coming season; the influx of visitors to the coast and the effect this will have on residents and businesses. Cllr C Davie informed the meeting that major road investment will be committed to the coastal road network and Lincolnshire County Council will be conducting a transport study of the coastal area in line with the expected increase in tourism of the area. Cllr Chamberlain raised a question regarding the matching of funding for projects which led on to a conversation regarding the Lincolnshire Coastal BID and match funding for requests. Cllr Chamberlain also asked Cllr C Davie when the officer for highways planning would be visiting Ingoldmells to address the lack of footpaths and in particular his request for a footpath on Anchor Lane. Cllr C Davie replied that a junior officer would be making a site visit at some point to be notified.
13. TO TRANSACT ANY OTHER BUSINESS
Cllr J Sargent asked Cllr C Davie when he thought the Council could hold face to face meetings again. Cllr C Davie spoke of the requirement to continue with virtual meetings and hybrid meeting where possible even after the 17th May which would contribute to the reduction of the carbon footprint. Cllr J Sargent informed those present at the meeting that the Woodland Trust had not been able to administer the order request for saplings this spring. and suggested that he place another request in the autumn.
14. TO DISPOSE OF ANY CORRESPONDENCE RECEIVED
- Notice of the updated hours of household waste recycling centres – e mailed
- The Rural Bulletin – March – e mailed
- March Highways report – e mailed
- Updated proposal from UKPC to lease the Council Car Park – e mailed
- Enquiry from Mr G P West to possibly lease the Council Yard – e mailed
- Updated list of Councillor contact details – e mailed
- Temporary traffic restrictions in the East Lindsey area – e mailed
- Environment Agency Routine Maintenance fact sheet – e mailed
- The cabinet office road map out of lockdown – in meeting pack
- Bus service changes & revisions – e mailed
- Proposed traffic orders on Anchor Lane
The meeting of the Council closed at 9.00pm
Date of the next Meeting of the Council – Wednesday 14 April 2021 at 7.15pm
Chairman of the Council..…………………………………………………………………………
Clerk to the Council and RFO ……………………………………………………………………
14th April 2021